MINUTES OF THE BOARD OF TRUSTEES
October 6, 2011
CALL TO ORDER
Vice President Juan Albarran called the meeting of the Board of Trustees of the Los Angeles Firemen’s Relief Association to order at 9:59 a.m.
ROLL CALL
MEMBERS PRESENT:
- Juan Albarran, Vice President
- Andrew Kuljis, Secretary
- Trustee Jeff Cawdrey – Battalion 1
- Trustee Gene Bednarchik – Battalion 2
- Trustee James Coburn – Battalion 4
- Trustee Gary Matsubara – Battalion 5
- Trustee Rick Godinez – Battalion 7
- Trustee Francisco Hernandez – Battalion 10
- Trustee Steven Domanski – Battalion 15
- Trustee David Peters – Battalion 17
- Trustee Barry Hedberg – Pension 2
- Trustee Tim Larson – Pension 3
- David Ned Smith – Executive Director
- Controller – Todd Layfer
MEMBERS ABSENT:
- Trustee Michael Overholser – Battalion 3 (Excused)
- Trustee Chris Stine – Battalion 6 (Excused)
- Trustee Doak Smith – Battalion 9 (Excused)
- Trustee Chris Hart – Battalion 11 (Excused)
- Trustee Craig White – Battalion 12 (Excused)
- Trustee Mark Akahoshi, Battalion 13 (Excused)
- Trustee Robert Steinbacher – Battalion 14 (Excused)
- Trustee Steve Tufts – Battalion 18 (Excused)
- Trustee David Ortiz – Headquarters 1 (Excused)
- Trustee Kurt Stabel – Headquarters 2 (Excused)
- Trustee David Lowe – Pension 1 (Excused)
- John Jacobsen, President (Excused)
GUEST:
- Dennis Mendenhall
INVOCATION & Flag Salute
Andy Kuljis led the invocation. Dennis Mendenhall led the flag salute.
RATIFICATION OF MINUTES
Juan Albarran entertained a motion to ratify and dispense with the reading of the minutes of the Board of Trustees meeting held September 8, 2011. Gary Matsubara so moved. Steve Domanski seconded the motion. There was no further discussion or objections.
Motion carried to ratify and dispense with the reading of the minutes of the Board of Trustees meeting held September 8, 2011.
VICE PRESIDENT’S REPORT
1) Juan Albarran mentioned that several of the Trustees were going to attend Glen Smith’s funeral that day.
2) Juan Albarran mentioned that Steve Tufts was attending the Pension Board meeting. He indicated that today the Pension Board was supposed to officially discuss the opinion on the 2% opt-in. The legal opinion is being provided by the attorney’s that Pension hired.
3) Juan Albarran informed the Board that they will be getting the medical subsidy reimbursement from the City that was retroactively approved effective July 1, 2010. He indicated that active firemen in the Relief Medical plan will receive their subsidy by November 2nd. Those in the UFLAC medical plan received their payment on October 5. He mentioned that the controller and personnel staff could not complete the refunds for all members in one pay period.
SECRETARY REPORT
Andy Kuljis informed that all the ballots for the bylaw changes have been printed for the election. He stated that he needed all of the intents to run for office for the even Battalion positions by October 31. To date all the trustee elections look like they will be a white ballot as there is only one person running in each battalion. If anyone else files to run, then ballots for that battalion will printed and mailed.
EXECUTIVE DIRECTOR’S REPORT
1) David Smith mentioned the Open House event on November 5th and indicated that the invitations are in the process of being mailed. He asked that if any Trustee knows of someone they would like to invite, let him know so that he can send out an invite. He indicated that they have received 70 RSVPs.
2) David Smith referred to the Loughran estate gift and indicated that receipt of the gift was close to being finalized. He mentioned that Merrill Lynch has received instruction from the conservator authorizing via court order to start moving funds into the LAFRA Union Bank account. He also mentioned that he has sent the list of securities to Garth Flint for review to determine if we should sell or retain.
3) David Smith provided an update from the Golf Tournament and indicated that the grand total income was $136,862. He reported that the expenses totaled $48,500 which brought in a net of $88,000. He mentioned that they have a Golf Committee scheduled later in the day to discuss improvements for next year’s event which is scheduled for September 24, 2012.
ADMINISTRATIVE COMMITTEE REPORT
David Peters presented the following motions.
The committee recommends and I so move to pay the usual and customary bills in the amount of $802,513.44. He mentioned that over $600K was for Kaiser and Unum pass through. There was no discussion or objections.
Motion carried to pay the usual and customary bills in the amount of $802,513.44.
The committee recommends and I so move to pay the professional fees in the amount of $14,445.86. There was no discussion or objections.
Motion carried to pay the professional fees in the amount of $14,445.86.
The committee recommends and I so move to approve up to $1,000 to the Grossman Burn Center Holiday event. There was no discussion or objections.
Motion carried to approve up to $1,000 to the Grossman Burn Center Holiday event.
The committee recommends and I so move to cancel the LAFRA Casino Night party for October 22nd. This was due to lack of participation. The Universal Sheraton has agreed give us credit for the deposit to be used before the end of this calendar year. There was no discussion or objections.
Motion carried to cancel the LAFRA Casino Night party for October 22nd due to lack of participation.
The committee recommends and I so move to keep the black van for LAFRA’s use as a utility vehicle. There was no discussion or objections.
Motion carried to keep the black van for LAFRA use as a utility vehicle.
MEDICAL COMMITTEE REPORT
David Peters presented the following motions.
The committee recommends and I so move to accept the applications to the Medical Plan. There was no discussion and no objections.
Motion carried to accept all applications to the Medical Plan.
RELIEF COMMITTEE REPORT
James Coburn presented the following motion.
The committee recommends and I so move to pay:
The Sick & Injury benefits in the amount of $31,949.66
The Estate Planning benefit in the amount of $5,300,
The Life & Accident Death Benefits in the amount of $24,000
The Relief Death Benefits in the amount of $49,500
There was no discussion or objections.
Motion carried to pay the above Relief benefits.
MEMORIALS
James L. Shanahan
Raymond W. Reischl
Donald J. Ross
Laurence B. Wirtz
LeRoy J. Frye
Steven G. Genereaux
William Fisher
Clarke V. Cornwell, Jr.
Merle E. Delzell
Bruce A. Beal
Eric D. Shepherd
James Coburn read the names of members who recently passed and asked for a moment of silence from the Board.
ASSISTANCE COMMITTEE
James Coburn presented the following motions.
The committee recommends and I so move to accept the donations in the amount of $5,326.14 to the Widows, Orphans & Disabled Firemen’s Fund. There was no discussion or objections.
Motion carried to accept the donations in the amount of $5,326.14 to the Widows, Orphans & Disabled Firemen’s Fund.
Donations to WODFF for September 2011
- WILLIARD S. ATKIN FAMILY TRUST IN MEMORY OF WILLIARD S. ATKIN
- RUBEN CONTRERAS EQUIPMENT RENTAL IN HONOR OF 9/11
- MOMS CLUB OF PLAYA DEL REY
- MARTHA OLSON IN MEMORY OF MY HUSBAND GENE OLSON
- RICHARD L. WATTERS IN MEMORY OF WILLIAM W. HUFF & BRUCE A. BEAL
- STARRIBS OAKS LLC
- WILLIAM W WADDEL IN MEMORY OF JACK H. NOWELL
- HELEN L. SCHULZ
- DANA R. LAINE IN MEMORY OF MAGGIE BAKOVIC
- BETTY V. LARSON
- WILLIAM BENEKE IN MEMORY OF DAVE STEVENS
- DONALD ENGH
- MARY C THEAL IN MEMORY OF LAURENCE B. WIRTZ
- GILLIAN CHAPMAN TO HONOR THOSE WHO LIVED & DIED BECAUSE OF 9/11 & ALL FIREMEN
- DAVID J. STEINBACHER IN MEMORY OF CAPT II PAUL BEROKOFF
- FIRE STATION NO. 15 FROM THE EXTINGUISHER FUND
- FIRE STATION NO. 17 IN MEMORY OF STEVEN GENERAUX
- BARBARA BEVINGTON IN MEMORY OF FRANCES GUIDERA
- KENNETH J. MULHOLLAND IN MEMORY OF LEROY FRYE
- PAMELA THOMAS IN MEMORY OF EUGENE OLSON
- DAVID CORNAN
- ROBERT LAMBERT IN MEMORY OF STEVEN GENERAUX
- DENNIS C. WILCOX IN MEMORY OF JACK D. WIDNER
- FRED E. IHDE IN MEMORY OF DONALD J. ROSS CLASS OF “6-16-53”
- LARRY G. THOMAS IN MEMORY OF CLARK CORNWELL
- MARY JEAN MURPHY IN MEMORY OF MY HUSBAND PAT TIERNEY
- ANSELMO J. GARRIDO IN MEMORY OF BRUCE BEAL & STEVEN GENERAUX
- SHARON L MAZZOCCO IN MEMORY OF DAVE STEVENS
- GEORGE L. VARUM IN MEMORY OF MERLE DELZELL
- SHARON CASS IN GRATITUDE FOR JOHN KEYS PARTICIPATION
- SANDRA MANGER IN MEMORY OF MERYL DELZELL
- KAAREN A HARMS IN MEMORY OF CLARK CORNWELL
- JANE JACKSON IN MEMORY OF BERNICE PICKERS
- GAIL BARTON IN HONOR OF KAREN NELSON’S 70TH BIRTHDAY
- MARCIA SWIGER IN REMEMBRANCE ON THE 2ND ANNIVERSARY OF RALPH URQUIZA’S PASSING
- DONALD L. CATE IN MEMORY OF MY BELOVED WIFE LOIS
- WILLIAM A. BURNIDGE IN MEMORY OF STEVEN GENERAUX
- EDWARD T. CHILSON IN MEMORY OF JOHN E. CASS
- WILLIAM A. BURNIDGE IN MEMORY OF RICHARD KIMBALL
- PATRICIA DUNAVANT IN MEMORY OF MERLE DELZELL
- CAROLYN THOMAS IN MEMORY OF MERLE DELZELL
- DONALD L. CATE IN MEMORY OF YOUR WIFE LOIS CATE
- HELEN MEGORDEN
- JAMES E. GILLUM FROM THE “BREAKFAST CLUB”
- CLAUDIA ROSA-BIENENFELD IN HONOR OF 9/11
- EDWARD J KELLEY IN MEMORY OF TOM MORSE 26 TRUCK 1961
- BRUCE A. BICKLY
The committee recommends and I so move to approve the financial assistance applications for surviving spouses, active and retired members. There was no discussion or objections.
Motion carried to approve the financial assistance applications for surviving spouses, active and retired members.
EMERGENCY ADVANCEMENTS
James Coburn presented the following motion.
No outstanding advancements for the previous month.
James Coburn indicated that one member’s advancement in the amount of $85,000 that was considered a loan pending pension was never properly documented. He stated that they would like to convert the advancement to assistance.
The committee recommends and I so move to convert the stated advancement to assistance. There was no discussion or objections.
Motion carried to convert the stated advancement to assistance.
INVESTMENT COMMITTEE REPORT
David Smith reminded that they will hold investment manager interviews with the Investment Committee on October 11th.
SETTING OF DATES
1) SIIA – October 9th – October 12th
2) IFEBP Annual Conf. – October 30th – November 2nd
3) LAFRA Open House – November 5th
RETIREMENT DINNERS
1) Andy Zar – October 9th Fire Station 49 (Hedberg)
2) Wilbert Lew – October 16th Holiday Inn (Akahoshi)
3) Dan Arnolds – October 16th – FS 114 (Steinbacher)
4) Mike Bennett – October 22nd Aqua Dulce Airport (Domanski)
5) Bob Turner – November 5th & 6th Hyatt Regency Valencia (Craig White)
ADJOURNMENT
Juan Albarran entertained a motion to adjourn. Gary Matsubara so moved. Jeff Cawdrey seconded. There was no discussion and no objections.
Motion carried to adjourn.
The Board of Trustees meeting adjourned at 10:45 am.
Juan Albarran, Vice President
