MINUTES OF THE BOARD OF TRUSTEES
March 3, 2011
CALL TO ORDER
President John Jacobsen called the meeting of the Board of Trustees of the Los Angeles Firemen’s Relief Association to order at 8:37 a.m.
ROLL CALL
MEMBERS PRESENT:
- John Jacobsen, President
- Juan Albarran, Vice President
- Andrew Kuljis, Secretary
- Trustee Jeff Cawdrey – Battalion 1
- Trustee Gene Bednarchik – Battalion 2
- Trustee Michael Overholser, Battalion 3
- Trustee James Coburn – Battalion 4
- Trustee Mark Akahoshi, Battalion 5
- Trustee Chris Hart – Battalion 6
- Trustee Rick Godinez – Battalion 7
- Trustee David Peters – Battalion 10
- Trustee Gary Matsubara – Battalion 11
- Trustee Craig White – Battalion 12
- Trustee Chris Stine – Battalion 13
- Trustee Robert Steinbacher – Battalion 14
- Trustee Steven Domanski – Battalion 15
- Trustee Francisco Hernandez – Battalion 17
- Trustee Steve Tufts – Battalion 18
- Trustee David Ortiz – Headquarters 1
- Trustee Kurt Stabel – Headquarters 2
- Trustee Tim Larson – Pension 3
- David Ned Smith – Executive Director
- Controller – Todd Layfer
MEMBERS ABSENT:
- Trustee Doak Smith – Battalion 9 (Excused)
- Trustee David Lowe – Pension 1 (Excused)
- Trustee Barry Hedberg – Pension 2 (Excused)
GUESTS:
- Jim Dolan, Asst. Secretary
INVOCATION & Flag Salute
Tim Larson led the invocation and Chris Hart led the flag salute
RATIFICATION OF MINUTES
John Jacobsen entertained a motion to ratify and dispense with the reading of the minutes of the Board of Trustees meeting held February 3, 2011. Gene Bednarchik so moved. Craig White seconded the motion. There was no further discussion or objections.
Motion carried to ratify and dispense with the reading of the minutes of the Board of Trustees meeting held February 3, 2011.
PRESIDENT’S REPORT
1) John Jacobsen addressed the Glenn Allen tragedy and thanked all those who assisted in making arrangements and helping the Allen family. He also mentioned how the department Chaplains have gone above and beyond to help the Allen family as well.
2) Jacobsen informed the Board that the Relief Association WODFF was named as beneficiary to the Loughren Estate. He mentioned that the estate is a substantial amount and indicated that the estate attorneys are currently reviewing the estate.
3) Jacobsen referred to the Strategic planning meeting and thanked the Trustees for answering the survey. He indicated that this will assist the facilitator with providing value and input for the meeting.
4) Jacobsen mentioned that they have moved all of the Trustees to a new LAFRA email account with access to the LAFRA master calendar. He indicated that they will also provide them with instructions on how to set up their email with their smart phones. He also mentioned that they will remove all personal email addresses previously used in the near future.
VICE PRESIDENT’S REPORT
1) Juan Albarran mentioned that they have a list of firefighters with less than five years on the department who can still join the Relief Association. He indicated that he was going to speak with those individuals about joining the Relief before they reach the five-year expiration. He stated that there were many individuals that missed the deadline and can no longer join the Relief membership.
2) Juan Albarran stated that they so far have about 25 couples signed up to attend the Grass Valley. He indicated that they have made hotel arrangements for members of the Board and staff to attend.
EXECUTIVE DIRECTOR’S REPORT
1) David Smith indicated that Juliet was going to provide some feedback on a few locations to hold their possible member appreciation event. Juliet stated that she obtained pricing for three specific hotel, dinner and casino packages. She indicated that the date available for the Sheraton, which was the lowest cost, was Saturday, October 22nd. David Smith asked for the Board’s direction on whether or not to have the event and if LAFRA would cover all costs up to the $20,000 in the budget.
Gary Matsubara motioned to proceed with having the member appreciation event at the stated hotel. David Ortiz seconded. There was no further discussion or objections.
Motion carried to proceed with having the member appreciation event at the stated hotel.
2) Todd Layfer reported that they have made an offer to one of the candidates for the vacant Accounts Payable position. He stated that Francisco Gomez has accepted and will begin employment on March 22nd.
ADMINISTRATIVE COMMITTEE REPORT
Robert Steinbacher presented the following motions.
The committee recommends and I so move to pay the usual and customary bills in the amount of $959,332.34. There was no discussion or objections.
Motion carried to pay the usual and customary bills in the amount of $959,332.34.
The committee recommends and I so move to pay the professional fees in the amount of $95,084.26. There was no discussion or objections.
Motion carried to pay the professional fees in the amount of $95,084.26.
The committee recommends and I so move to purchase a table of ten for the Firefighter of the Year Luncheon. There was no discussion or objections.
Motion carried to purchase a table of ten for the Firefighter of the Year Luncheon.
MEDICAL COMMITTEE REPORT
David Peters presented the following motions.
The committee recommends and I so move to accept the applications to the Medical Plan. There was no discussion and no objections.
Motion carried to accept all applications to the Medical Plan.
The committee recommends and I so move to approve the following for the upcoming PPO Medical Plan renewal:
• No rate increase for active members,
• 3% increase rate for retired members,
• Replacement of Insulin Pumps every 5 years, not subject to DME limit,
• Increase DME benefit limit from $2,500 to $3,500 annually,
• Maternity Care: $250 member out of pocket and not subject to normal hospitalizations expenses after the $250 co-pay and the $10 co-insurance,
• Flu shot reimbursement will become regular part of plan,
• Legend vitamins will be covered when obtained through the medical plan,
• Botox injections will be covered for headaches when there is a diagnosis of migraines or chronic headaches in accordance with Medicare.
There was no discussion or objections.
Motion carried to approve the above stated plan renewal.
RELIEF COMMITTEE REPORT
James Coburn presented the following motion.
The committee recommends and I so move to pay:
The Sick & Injury benefits in the amount of $14,304.97
The Estate Planning benefit in the amount of $4,673.50,
The Life & Accident Withdrawals in the amount of $6,362,
The Life & Accident Death benefit in the amount of $12,000
The Relief Death Benefits in the amount of $22,500.
There was no discussion or objections.
Motion carried to pay the above Relief benefits.
MEMORIALS
Richard G. Young
Gordon R. Fries
Bert W. Jenkins
John W. Dell
Joseph P. Hall
James Coburn read the names of members who recently passed and asked for a moment of silence from the Board.
ASSISTANCE COMMITTEE
James Coburn presented the following motions.
The committee recommends and I so move to accept the donations in the amount of $21,267 to the Widows, Orphans & Disabled Firemen’s Fund. There was no discussion or objections.
Motion carried to accept the donations in the amount of $21,267 to the Widows, Orphans & Disabled Firemen’s Fund.
Donations to WODFF for February 2011
- BUZZARD BAITS/DOUG WEBBER & MIKE REITMEYER
- PI KAPPA ALPHA-GAMMA FOR THE USC PIKES FUNDRAISER
- ROBERT MUNOA FOR THE BUZZARD BAIT EVENT
- BETTY HALL IN MEMORY OF MY HUSBAND CAPTAIN JOSEPH P. HALL
- WAYNE E HUDDLESTON IN APPRECIATION FOR THE RESCUE OF OUR SON IN 2007 BY FS-43C
- WESTAR MANAGEMENT INC. FOR THE USC PIKES FUNDRAISER
- MAXALL FOR THE USC PIKES FUNDRAISER
- SOAPY JOE’S LOS ANGELES FOR THE USC PIKES FUNDRAISER
- XTREME TRIPS FOR THE USC PIKES FUNDRAISER
- ETERNAL BEVERAGES INC FOR THE USC PIKES FUNDRAISER
- BRIAN HISHINUMA FOR THE BUZZARD BAIT EVENT
- GERALD PAIZ FOR THE BUZZARD BAIT EVENT
- GAMMA PHI BETA FOR THE USC PIKES FUNDRAISER
- KAPPA ALPHA THETA FOR THE USC PIKES FUNDRAISER
- BETA PI CHAPTER OF ALPHA PHI FOR THE USC PIKES FUNDRAISER
- ALPHA DELTA PI SORORITY FOR THE USC PIKES FUNDRAISER
- DELTA DELTA DELTA FOR THE USC PIKES FUNDRAISER
- DELTA TAU CHAPTER OF KAPPA KAPPA GAMMA FOR THE USC PIKES FUNDRAISER
- JAMES BAILEY FOR THE BUZZARD BAIT EVENT
- MARK STAFFORD FOR THE BUZZARD BAIT EVENT
- JULIE A APODACA FOR THE BUZZARD BAIT EVENT
- KAREN WALLER FOR THE BUZZARD BAIT EVENT
- LISA DI STEFANO FOR THE BUZZARD BAIT EVENT
- 1RST CHOICE TRANSPORTATION FOR THE BUZZARD BAIT EVENT
- LAWRENCE FIORI FOR THE BUZZARD BAIT EVENT
- DONALD J PAONE FOR THE BUZZARD BAIT EVENT
- JACQUE PARKER FOR THE BUZZARD BAIT EVENT
- MARI A. COPPA FOR THE BUZZARD BAIT EVENT
- JOANN R. GROSSMAN FOR THE BUZZARD BAIT EVENT
- AYERS ELECTRIC FOR THE BUZZARD BAIT EVENT
- MARJORIE WILLIAMSON
- TERENCE DEPACKH FOR THE BUZZARD BAIT EVENT
- SANTA BARBARA COUNTYS UNITED WAY ON BEHALF OF LINDA YORK
- KAREN SCHOKNECHT FROM OUR COMMUNITY GIVE BACK PROGRAM
- FUMIKO HUMBERD IN MEMORY OF MY HUSBAND JOHN L. HUMBERD, JR.
- DELBERT THOMPSON IN MEMORY OF PHILLIP DONAHER, THOMAS BARON, AND FRANK GEORGI
- HELEN SCHULZ
- JEANNE M JUNGERS FOR THE BUZZARD BAIT EVENT
- CHARLOTTE M FLYNN FOR THE BUZZARD BAIT EVENT
- ALBERT BOCTOR FOR THE BUZZARD BAIT EVENT
- ROBERT DAVENPORT FOR THE BUZZARD BAIT EVENT
- BETTY LARSON IN MEMORY OF MY HUSBAND GENE LARSON
- BETTY LARSON
- JOHN ADAMS
- LOCK STOCK AND BARREL INVESTMENTS LLC
- LOCK STOCK AND BARREL INVESTMENTS LLC
- SYLVIA S DELGADO FOR THE BUZZARD BAIT EVENT
- JEANETTE GARCIA FOR THE BUZZARD BAIT EVENT
- MICHAEL D MOORE FOR THE BUZZARD BAIT EVENT
- BRUCE GALIEN FOR THE BUZZARD BAIT EVENT
- ENRIGUE MERCADO FOR THE BUZZARD BAIT EVENT
- BARNYARD SIGN & DECALS FOR THE BUZZARD BAIT EVENT
- ALBERT BOCTOR FOR THE BUZZARD BAIT EVENT
- ALAN BARRIOS FOR THE BUZZARD BAIT EVENT
- RAY L. LA FONTAINE FOR THE BUZZARD BAIT EVENT
- BARBARA COY FOR THE BUZZARD BAIT EVENT
- LARRY D. COY FOR THE BUZZARD BAIT EVENT
- WESLEY SCHROEDER FOR THE BUZZARD BAIT EVENT
- GARY KLASSE IN MEMORY OF JOE HALL
- ALBERT BOCTOR FOR THE BUZZARD BAIT EVENT
- CATHERINE NAEGLE IN MEMORY OF CHESTER WILLEY AND MY HUSBAND ROBERT NAEGLE
- FUMIKO HUMBERD IN MEMORY OF CHIEF JOHN ‘GUS’ DEGENKOLB
- ANONYMOUS DONATION
- JENNIFER CASTELLANOS FOR THE BUZZARD BAIT EVENT
- MICHAEL PORPER FOR THE BUZZARD BAIT EVENT
- JAMES GILLUM
- BOUSE CONSTRUCTION FOR THE BUZZARD BAIT EVENT
- JACK BENNETT IN MEMORY OF RAY KENT
- RICHARD RUSH IN MEMORY OF CAPTAIN FRED MARTIN
- FIRE STATION NO. 60 FROM THE FIRE EXTINGUISHER FUND
- RICHARD LAMBINE
- JANET HERMAN IN MEMORY OF SAM ORTEGA
- MARILYN OSTBY IN MEMORY OF JOSEPH HALL
- BOB & JANE SOLINSKY IN MEMORY OF WILLIAM H. LATHAM
- GEORGE ROSS IN MEMORY OF CHRIS IRONS, LYLE “TUCK” LENTZ AND TOM BARON
- HELEN L. MEGORDEN
- JENNIFER L MILLER FOR THE USC PIKES FUNDRAISER
- JULIETTE A COOKE FOR THE USC PIKES FUNDRAISER
- TALYA ERCAG FOR THE USC PIKES FUNDRAISER
- NANCY L. WILLIAMS IN MEMORY OF GLENN L. ALLEN
- HELEN MATSON IN MEMORY OF CHESTER ‘BUD’ WILLEY
The committee recommends and I so move to approve the assistance applications for both surviving spouses and members. There was no discussion or objections.
Motion carried to approve the assistance applications as stated.
EMERGENCY ADVANCEMENTS
The committee recommends and I so move to approve the advancements for active members and surviving spouses. There was no discussion or objections.
Motion carried to approve the advancements for active members and surviving spouses.
BUILDING COMMITTEE REPORT
Kurt Stabel asked the Board to review his preliminary report on the general parameters of finding buildings and contacting realtors.
EXECUTIVE SESSION
The Board entered into Executive Session at 9:04am.
The Board adjourned from Executive Session at 9:34am.
The Board ratified the decisions, as recommended by the Store Committee, regarding Retail Operations and Retail Personnel made in the Executive Session.
SECRETARY’S REPORT
Andy Kuljis provided a brief summary on their operations and thanked all those who help with the flying of the flags.
STORE/GRAPEVINE/WEB REPORT
Chris Hart reported that everything was going well with the Grapevine. He mentioned that there are some photo links on the website for the Glenn Allen Memorial.
INVESTMENT COMMITTEE REPORT
Robert Steinbacher reported that they have committed to invest in the PIMCO BRAVO fund. Once the DISCO fund closes later this year, the money in the DISCO fund will be moved into the BRAVO fund.
SETTING OF DATES
1) Hook & Ladder Enduro – March 19th
2) Strategic Plan Session – March 29th & 30th
3) Investment Conf. IFEBP – April 11th – 13th Las Vegas
4) Corbin Bowl – May 1st
5) Grass Valley – May 2nd – May 7th
6) Lane Kemper Softball Tournament – May 4th
7) Hope for Firefighters – June 2nd
8) LAFD Invitational Golf Tourn – September 19th
9) SIIA – October 9th – October 12th
10) IFEBP Annual Conf. – October 30th – November 2nd
RETIREMENT DINNERS
1) Derek “Rick” Chew – March 4th Brookside Golf Course
2) Robert A. Raya – March 4th Taix Restaurant
3) Bob Vege – March 12th, FS 114
4) Prentice “Neal” Reitzell – March 12th L.A. Convention Center
5) Richard C. Barnett – March 13th Andy Zimbeck’s House
6) Rey Gonzalez – March 24th Odyssey Granada Hills
7) Steven Resnick – April 22nd Robinson Ranch Golf Course
8) Addison Birdine – April 23rd Brookside Golf Course
9) Craig A. Yoder – June 10th The Los Angeles Athletic Club
ADJOURNMENT
John Jacobsen entertained a motion to adjourn in honor of Glenn Allen. David Peters so moved. Chris Hart seconded. There was no discussion and no objections.
Motion carried to adjourn in honor of Glenn Allen.
The Board of Trustees meeting adjourned at 9:54am.
John Jacobsen, President